You’ve received a great inquiry, discussed the details, and the client is waiting for your quote. What do you do? Put off preparing it until the weekend, when you’ll “have more time”?
You may have just lost the deal. In today’s sales environment, it’s often not the cheapest provider who wins, but the one who responds fastest.
1. Customer interest has a short shelf life
When a customer reaches out to you, their need to solve a problem is at its peak. If they receive your quote within a few hours or by the next day at the latest, you create an impression of professionalism and reliability.
If they have to wait a week, their interest may start to fade and they may begin looking for alternatives.
2. The first-response advantage
According to sales statistics, as many as 50% of business suppliers win the deal simply because they send their proposal first. Customers naturally tend to compare other offers with the first relevant proposal they receive.
That makes response speed a potentially powerful competitive advantage.
3. Why does preparing a quote take so long?
The biggest bottleneck is often the process itself:
- Searching for an old template in Word or Excel.
- Recalculating prices and entering data manually.
- Exporting the quote to PDF and formatting tables.
A simple task can easily turn into an hour of administrative work that you keep putting off.
How can you send quotes in no time?
- Use proven templates: Instead of constantly editing old documents, prepare templates for different types of services.
- Keep your price list in one place: Add products and services from a prepared list without unnecessary manual entry.
- Switch to online quotes: Instead of creating a PDF, send the customer a direct link to the quote.
With Accepio, you can create a new quote in just a few clicks – even directly from your phone, right after a meeting.
While your competitors are still opening Excel, your client can already be reviewing and approving your quote.
